2024 Vendor Application

IMPORTANT! We have several major updates for this year. Please review the vendor information page BEFORE completing the application so that you understand the process and don’t miss any important details.

Review 2024 Vendor Application Procedure

View/Download 2024 Vendor Map

What is the name of your company?

Name of contact person *

First

Last

Mailing Address *

city state zip *

Phone Number *

Please include contact number for now and on day of event, if different.

Email *

Confirm Email

Be sure to add [email protected] to your contacts to ensure you receive our emails!

Driver's License/State ID# *

NOTE: This information is required by the Borough of Oxford and your application cannot be accepted without it.

Vendor Type *

Food Vendor: Truck/Tent/Gazebo/Cart
Non-Food Commercial Vendor
501(c)(3) Non-Profit Agency

NOTE: Any vendor selling edible products prepared and/or packaged on site must register as a food vendor and obtain a license from the Chester County Health Department.

Please indicate your current CCHD licensing status: *

I currently have a Mobile Food Vendor license from Chester County Health Department and a CCHD license number.
I am in the process of obtaining a mobile license from Chester County Health Department and will submit the license number no more than 30 days after submitting this application. I understand that my application fee is non-refundable, even if I forfeit my spot by failing to obtain this required license.
I plan to obtain a Temporary Food Facility Certificate from Chester County Health Department and will submit the certificate number no less than 30 days after submitting this application. I understand that my application fee is non-refundable, even if I forfeit my spot by failing to obtain this required license.

Your Chester County Health Department mobile food license or event certificate number: *

FOOD VENDOR Application deadline is AUGUST 1st (or sooner if all spots are filled). Copies of your valid FOOD MANAGERS CERTIFICATE and CHESTER COUNTY MOBILE FOOD VENDOR LICENSE (number begins with CCHD#) or TEMPORARY FOOD FACILITY CERTIFICATE issued by the Chester County Health Department (CCHD) must be submitted with your application. It is the sole responsibility of the vendor to confirm with CCHD whether they have the proper license for this event. Any additional related licensing fees are solely the responsibility of the vendor. The CCHD does verify which food vendors will be present and checks our list against their records. OPC will not be liable for those vendors who are prohibited by CCHD from participating due to failure to meet the CCHD guidelines. No refunds will be issued under any circumstances. No late registrations will be accepted. No exceptions.

Upload copies of your food license or certificate

Click or drag files to this area to upload. You can upload up to 3 files.

If you prefer to submit your copies via email, we must receive them before your application can be considered. Please send to [email protected].

Upload a photo of your food truck/tent/trailer in action. *

Click or drag files to this area to upload. You can upload up to 3 files.

This gives us an indication of the amount of space you will require.

What is your preferred location? (Limited availability!)

Gazebo with electric (space 1E - no vehicles) - $135
Extended space with electric (space 2E - no vehicles) - $135
Coach Street Food Truck Row - $135

If your preferred location is already taken, you will be offered the next available location.

Vendor Space Preferences (Indicate your top 3 choices using space numbers shown on the 2024 vendor map.) *

NOTE: Refer to the 2024 vendor map when selecting your space preferences. Spaces are NOT guaranteed until you receive email confirmation of your placement. Applications will be reviewed in the order received. All vendor spaces are 10 ft. x 10 ft. If additional space is required beyond your 10x10 canopy size, please reserve two spaces.

Do you need multiple adjacent spaces?

Non-Profit Space Preferences (List your top 3 choices.) *

NOTE: A limited number of non-profit agencies will be invited to participate based on their applications. Spaces are NOT guaranteed until you receive email confirmation of your placement. You may indicate three preferences from ANY standard vendor spots. Space requests do not guarantee availability. All standard vendor spaces are 10 ft. × 10 ft.

If you are applying for a non-profit space, please provide your tax-exempt number. *

Your non-profit space assignment will not be confirmed without this information.

Detailed descriptions of ALL specific types of items you intend to sell or display. *

NOTE: Remember, this is a church-sponsored event; you will be asked to remove any inappropriate materials.

Please include at least one representative photo of each specific type of product you plan to sell or display at your booth. *

Click or drag files to this area to upload. You can upload up to 20 files.

For example, you cannot list a vague "handcrafts" description and send a single photo of a crocheted blanket but then also expect to display wooden sculptures and beaded jewelry. You would need to also submit photos of a wooden sculpture and a piece of beaded jewelry.

Description of ALL menu items you intend to sell. *

NOTE: Only one vendor from each dedicated specialty cuisine type (ice cream, kettle corn, Mexican, seafood, etc.) will be accepted. We may consider vendors with broader menu offerings that may potentially overlap with accepted specialty vendors, but participation is NOT guaranteed. This decision will be made at the discretion of the festival committee based on the perceived potential impact on the accepted vendor.

Website URL *

You are NOT required to have a website in order to participate! We do promote our vendors via spotlights on our Facebook page and will use information from your website (if any) in our selection process. Please include links to all online presences you'd like us to consider and/or promote for your business.

Social Media Tags *

Enter full URLs for any social accounts you would like to promote or that you wish for us to consider for your application.

Type your digital signature below to indicate you have read and agree to the following terms. *

NON-FOOD VENDOR TERMS & CONDITIONS OF RENTAL:

NON-FOOD VENDOR rental rates for 2024: 
Gazebo with electric (space 1E) – $100 
Extended space with access to one electrical outlet (space 2E) – $80
 Single 10×10 space – $50

◦ All applications must be submitted through our online system.

• Applications will be reviewed in the order in which they are received. Applications meeting selection criteria will receive an invitation to complete registration by submitting payment. Payment must be received within 72 hours of the invitation being sent.

• Any vendor selling edible products prepared and/or packaged on site must register as a food vendor and obtain a license from the Chester County Health Department.

◦ Only one vendor from each direct sales company (ThirtyOne, Tupperware, etc.) or personal service (hair braiding, face painting, etc.) will be accepted.

◦ Vendors in certain popular categories will be limited. Vendors selling products that are already being offered by multiple other accepted vendors may not receive an invitation. If this occurs, we will add you to the waitlist.

◦ No spaces will be held without payment. No vendors are guaranteed a spot until final confirmation has been sent. Assignments will be made by invitation only, through the online application process.

• You may indicate three space preferences. Space requests do not guarantee availability. Be sure to refer to the 2024 vendor map since many spaces have been re-numbered.

• All vendor spaces are 10 ft. × 10 ft. If additional space is required beyond your 10x10 canopy, please reserve two spaces.

• We will e-mail you to confirm your space assignment. Spaces are not guaranteed until you receive this confirmation.

• There is a $20.00 fee for any check returned by the bank. This fee, plus the amount of the bounced check, must be paid in cash within one (1) week of notification or your space will be forfeited. There will be NO exceptions.

• You are responsible to provide your own tables, chairs, change, etc. and to clean up your area upon departure.

• You are responsible for transporting your belongings from your vehicle to your booth space. Vehicles are not allowed to drive through the park. All paths inside the park are for foot traffic only. Please bring a hand cart or make arrangements for someone to assist you. We will attempt to have helpers available, but this is not guaranteed.

• This is an outdoor event. For the safety and comfort of our guests, only food vendors may have generators.

• Oxford Presbyterian Church is not liable for any loss or damage to property.

• Please do not arrive at the check-in table before 8:00 A.M. Unload and move your vehicle and have products/displays in place by 10:00 A.M. Do not break down and remove your booth before 4:00 P.M.

• Check in upon arrival. Observe loading/unloading rules and park only in designated vendor areas.

• Remember, this is a church-sponsored event, you will be asked to remove any inappropriate materials.

FEES ARE NON-REFUNDABLE. We are unable to issue refunds for any reason. By signing this application you agree to these terms. In the case of severe weather, every attempt will be made to house a modified event inside nearby Oxford Presbyterian Church.

• Vendor standing is determined at the discretion of the Festival committee. Actions that can affect standing include, but are not limited to: bounced checks, no-shows, and/or disregarding policies. Repeat infractions may result in exclusion from future festivals.

• Vendor updates will be sent via our group mailing system, so it is extremely important that you have added [email protected] to your contacts, your approved senders, and/or have whitelisted this address.

• Your digital signature above indicates that you have read and agree to ALL of these terms.

Submitting your application does not guarantee you a vendor spot. You will receive an email within two business days. If you are invited to participate in the festival, you will have 72 hours to submit payment and complete your registration. Click button to submit your application for consideration.

Type your digital signature below to indicate you have read and agree to the following terms. *

FOOD VENDOR TERMS & CONDITIONS OF RENTAL:

FOOD VENDOR rental rates for 2024: 
Gazebo with electric (space 1E) (no vehicles) – $135 
Extended space with access to one electrical outlet (space 2E) (no vehicles) - $135
Coach Street food truck/tent – $135

◦ All applications must be submitted through our online system.

• Applications will be reviewed in the order in which they are received. Applications meeting selection criteria will receive an invitation to complete registration by submitting payment. Payment must be received within 72 hours of the invitation being sent.

• Only one specialty vendor from each dedicated specialty cuisine type (ice cream, kettle corn, Mexican, seafood, etc.) will be accepted.

• With the exception of the gazebo space, all food trucks, tents and carts will be located on Coach Street in the order of arrival, beginning at 8:00 a.m. on the day of the festival. A parking attendant will be on site to load food vendors in a safe and orderly fashion.

• If you are accepted, we will e-mail you your space confirmation once payment is received. Spaces are not guaranteed until you receive this confirmation.

• There is a $20.00 fee for any check returned by the bank. This fee, plus the amount of the bounced check, must be paid in cash within one (1) week of notification or your space will be forfeited. There will be NO exceptions.

• You are responsible to provide your own supplies, change, etc. and to clean up your area upon departure.

• This is an outdoor event. For the safety and comfort of our guests, only food vendors may have generators.

OPC is not liable for any loss or damage to property.

Please do not arrive before 8:00 A.M. Have your vehicle in place and set up by 10:00 A.M. Do not break down and remove your vehicle before 4:00 P.M.

• Check in upon arrival. Observe loading/unloading rules and park only in designated areas.

• FEES ARE NON-REFUNDABLE. We are unable to issue refunds for any reason. By signing this application you agree to these terms. In the case of severe weather, every attempt will be made to house a modified event inside nearby Oxford Presbyterian Church. Food trucks will be moved to the OPC parking lot.

• Vendor standing is determined at the discretion of the Festival committee. Actions that can affect standing include, but are not limited to: bounced checks, no-shows, and/or disregarding policies. Repeat infractions may result in exclusion from future festivals.

• Vendor updates will be sent via our group mailing system, so it is extremely important that you have added [email protected] to your contacts, your approved senders, and/or have whitelisted this address.

• Your digital signature above indicates that you have read and agree to ALL of these terms.

Submitting your application does not guarantee you a vendor spot. You will receive an email within two business days. If you are invited to participate in the festival, you will have 72 hours to submit payment and complete your registration. Click button to submit your application for consideration.

Type your digital signature below to indicate you have read and agree to the following terms. *

NON-PROFIT VENDOR TERMS & CONDITIONS OF RENTAL:

◦ All applications must be submitted through our online system.

• A limited number of spaces will be made available to non-profit organizations free of charge.

• Applications will be reviewed in the order in which they are received. Applications meeting selection criteria will receive an invitation to complete their registration.

You may indicate three preferences from any standard vendor space using the numbers shown on the 2024 vendor map. Space requests do not guarantee availability. All vendor spaces are 10 ft. × 10 ft.

• We will e-mail you to give you your space assignment. Spaces are not guaranteed until you receive this confirmation.

• You are responsible to provide your own tables, chairs, change, etc. and to clean up your area upon departure.

• You are responsible for transporting your belongings from your vehicle to your booth space. Vehicles are not allowed to drive through the park. All paths inside the park are for foot traffic only. Please bring a hand cart or make arrangements for someone to assist you. We will attempt to have helpers available, but this is not guaranteed.

• This is an outdoor event. For the safety and comfort of our guests, only food vendors may have generators.

• OPC is not liable for any loss or damage to property.

• Please do not arrive before 8:00 A.M. Unload and move your vehicle and have products/displays in place by 10:00 A.M. Do not break down and remove your booth before 4:00 P.M.

• Check in upon arrival. Observe loading/unloading rules and park only in designated vendor areas.

• Remember, this is a church-sponsored event, you will be asked to remove any inappropriate materials.

• By signing this application you agree to these terms. In the case of severe weather, every attempt will be made to house a modified event inside nearby Oxford Presbyterian Church.

• Vendor standing for consideration for future events is determined at the discretion of the Festival committee. Actions that can affect standing include, but are not limited to: bounced checks, no-shows, and/or disregarding policies. Repeat infractions may result in exclusion from future festivals.

• Vendor updates will be sent via our group mailing system, so it is extremely important that you have added [email protected] to your contacts, your approved senders, and/or have whitelisted this address.

• Your digital signature above indicates that you have read and agree to ALL of these terms.

Submitting your application does not guarantee you a vendor spot. You will receive an email within two business days. If you are invited to participate in the festival, you will have 72 hours to complete your registration. Click button to submit your application for consideration.